Keep greetings and dining coordinated
At a reception, guests may arrive while the hosts are on stage and other guests are dining. Discuss where arrivals wait, how photographs are organized and when the buffet opens. Tell the team if you expect most guests together or a steady flow, because those patterns affect how the space is used.
Share a practical supplier schedule
Coordinate the photographer, decoration work and any approved entertainment around venue access and meal service. Ask when setup can start and when suppliers must leave. Confirm the hall’s current supplier policies before making separate commitments, and include any required room reset between functions in the discussion.
Plan the reception flow: your checklist
- Estimate peak attendance as well as total invitations.
- Discuss the stage, greeting queue and family photographs.
- Coordinate meal service with the arrival pattern.
- Confirm approved suppliers and setup access.
Explore the spaces and discuss your plans
View Grand Ballroom and Elegance Hall to start your shortlist. Browse the venue gallery and Galaxy Caterers menu ideas, then ask which arrangements are available for your date. Confirm the selected hall, layout, catering and decoration policies in your written proposal.
Use the booking and budget guide to prepare your enquiry, or the location guide to plan a visit. Current prices, facilities and availability should be confirmed with the team.